Job Requisition Number: 26172. At the Haas School of Business, we believe that the best leaders are authentic leaders who work with and through others to create unexpected solutions to the world’s most difficult problems. Berkeley Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, Development and Alumni Relations.
Berkeley Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley Haas as a place to learn—and a place to work.
To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html
General Background: The Office of Marketing and Communications designs and implements a comprehensive, unified marketing and communications effort for the Haas School of Business and its degree and non-degree instructional programs, research centers, public service activities, and external relations activities. The Office is responsible for managing the Haas School/UC Berkeley brand image by providing strategic marketing and communications advice and planning to the Dean, the Dean’s Council, program directors, other senior staff and faculty throughout the School. The Office is also responsible for developing and managing a broad range of initiatives in marketing, print and digital communications, media relations, and community relations to promote greater external understanding and recognition of the Haas School’s contributions.
The Marketing Assistant is responsible for a range of financial and general administrative assignments for the Marketing and Communications office. The assistant also provides tactical marketing communications support and services to the School’s various programs and within the MarCom office itself. The job reports to the Director of Marketing & Technology.
Provides accounting support, including account reconciliation as required. Regular duties include the following: •General Financial Duties: Advise on purchasing process in regard to projects; Monitor overall budget and assist with individual budgets; Monitor that proper paperwork is initiated for projects; Monitor that policy is followed with regard to purchasing; determine if small expenses are acceptable and where they are expensed. •Monitor and ensure department adherence to purchasing policies. •Create purchase requisitions to open PO’s and obtain required paperwork for all vendor contracts and purchases. Handle all follow-up. •Submit invoices (with all required backup documents) for processing and payment •Work with individual department staff to ensure adherence to policies and timely payment to vendors •Purchase office supplies and miscellaneous equipment for department staff, as needed. •Maintain department purchasing records and provide information about said records to department staff upon request
Ensures good customer service through providing appropriate information to answer questions and explain basic products and services. •Provide student satisfaction survey response management services for all programs, including letter creation, schedule, approvals, incentives, and maintenance. •Creates/maintains marketing files, records, calendars, logs and other related documents.
Assist members of the Marketing & Communications department with the following assignments, and others, as needed, including: •Work with Creative Director to coordinate vendors for photography and video shoots •Assist in the planning, management (logistics), and direction of student, faculty, alumni, and event photography. Track and create clear spending reports for the marketing photo budget. Manage photography database and photo files. •Oversee faculty bio sections of Berkeley Haas website, including handling periodic updates and contacting faculty for new information. •Assist with reviewing and updating school web pages. •Other duties as assigned
CAREER DEVELOPMENT •Work on special programs as assigned •Attend classes which will enhance expertise in job areas •Participate in activities that enhance the campus community and/or larger community to further University service •Maintain knowledge of the Marketing & Communications unit business processes in order to provide back up to other support staff in the unit.•Knowledge of and the ability to conduct routine bookkeeping duties, monitor and expedite financial transaction procedures (pay invoices, file for reimbursements, etc.) for the MarCom office using UC Berkeley online financial systems. •Knowledge of and experience working with survey instruments, project management, coordination with vendors and departments, and affordable techniques for incentivizing survey responses. •Experience updating websites using WordPress and HubSpot content management systems. •Knowledge of and experience supporting communications, planning and execution of events. Including experience contracting with and managing outside vendors and suppliers. •Outstanding customer service and interpersonal skills are a must. •Detailed oriented and strong organizational skills. •Excellent written and verbal communication skills. •Ability to be flexible in handling various work assignments, successfully handle multiple projects going on simultaneously and work within tight deadlines. •Ability to multitask a variety of complex projects simultaneously and work harmoniously and successfully with members of the MarCom team in carrying out these projects. This is a 30 hour per week, career position.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.