American Marketing Association - Washington DC Chapter

Conference Programing and Logistics Manager

IACP
Alexandria, Virginia, United States (hybrid)
3 days ago

Description

Cover Letter Required: Yes

Type: Non-Profit 501(c)(3)

Closing Date: Monday, February 20, 2023

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Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don’t just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely.

The IACP is the world’s largest and most influential professional association for police leaders. With more than 32,000 members in over 168 countries, the IACP is a recognized global leader in policing and is dedicated to enhancing the policing profession through new programmatic initiatives, advocacy, and excellent member services.

As a leadership association, the IACP starts with our members’ needs. We think strategically and assess constantly; cultivate good judgement and drive change.

Each year the International Association of Chiefs of Police (IACP) holds multiple meetings and events including an Annual Conference and Exposition with over 15,000 attendees, a sought after city-wide for many cities. The Conference Programing and Logistics Manager will be responsible for program development, speaker management, attendee acquisitions, and operational support for the annual conference and exposition as well as supervision of one employee and manage contracts and contract employees from time-to-time. This position is integral to the success of the meeting and collaborates regularly with IACP team members.  

Annual Conference Program Development and Speaker Management

  • Manage all aspects of the Call for Presentations which includes development of the submission website, submission guidelines, and abstract system (currently Cadmium)
  • Manage external and internal review process, presenter acceptance and notifications, reports, timelines, and responsive support to all individuals submitting abstracts
  • Maintain communications with the external and internal Track and Section liaisons to ensure workshop and meeting planning, publicity, and logistical needs are met
  • Assign space for workshop and meeting rooms for annual conference and manage and prepare work orders to include room sets, audio-visual equipment, and utilities
  • Collaborate with IACP staff on the design and logistics for show management areas
  • Assist in the planning of annual banquet to include seating, ticket sales, entertainment
  • Manage the workshop certificate process

Annual Conference Marketing

  •  Maintain and improve the IACP and conference brand is consistently represented throughout all touch points 
  •  Liaise and collaborate with internal staff and external marketing firm to provide specific annual conference related   information to include print, digital, e-mail, and social media campaigns
  •  Develop and manage the production of the printed conference program
  •  Manage the mobile app for the annual conference
  •  Maintain the conference website
  •  Develop speaker resources for the annual conference speakers

Mid-Size Meeting Oversight

  • Manages Meetings Coordinator in their responsibilities which includes but is not limited logistical details of three annually occurring midsize meetings (300-1,000 attendees) such as contract negotiations, speaker management, housing block management, food and beverage, meeting room set-up audio visual, transportation, special events, on-site management, billing, etc

Education

  • Bachelor’s degree in subject-related field + four (4) years of job-related experience OR Master’s degree in subject-related field + three (3) years of job-related experience required

Minimum Qualifications

  • Equivalent combinations of education and experience will be considered
  • Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and other relevant business software such as Cadmium, Core-apps, Informz, Nimble, & Social Tables strongly preferred
  • Familiarity with membership organizations such as PCMA, MPI, and IAEE are preferred
  • Experience with hybrid meetings a plus

Required Knowledge, Skills and Abilities

  • Solid analytical skills to include ability to troubleshoot problems from multiple perspectives
  • Effective task prioritization and time management skills
  • Solid writing, editing, and communication skills
  • Effective collaboration and teamwork skills
  • Experience with, and ability to manage elements of several projects at the same time
  • Attention to detail
  • Demonstrated skill in managing staff and projects
  • Ability to create and manage a budget, accounting for and preserving project resources

Preferred Qualifications

  • Familiarity with and understanding of policing
  • Experience with and knowledge of grant-funded efforts
  • Experience in a non-profit organization, association, or criminal justice environment

Special Conditions and Work Environment

  • Approximately 15% travel throughout the year will be required based on job responsibilities
  • This position is located at IACP HQ in Alexandria, VA
  • Hybrid work environment (3-day in-office and 2-day remote)
  • Light lifting, bending, and reaching may be required

Highlights of Employee Benefits

  •  Medical HMO: Free for Employee and Family (Local Employees)
  •  Vision: Free for Employee
  •  Dental: Offered at a reasonable rate for Employee and Family
  •  403B: IACP Match - up to 6% - after one year of employment

All interested candidates must submit a cover letter and resume

  • The IACP only requires you to fill out the skills section and screening questions in the application, along with your resume and cover letter

  • Cover letters must contain the name of the position being applied for as well as the requisition number
  • The IACP may consider applicants for positions other than those indicated
  • Please note that applications received without the requested information will not be forwarded for review

The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability.  No information requested on this application will be used for the purpose of excluding any applicant’s consideration for employment because of his or her race, color, religion, national origin, sex, or disability.

Public Health Compliance: IACP requires all employees, regardless of remote work status, to be vaccinated and boosted against COVID-19. As a prospective and/or new employee at the IACP, you will be required to comply with our vaccination policy, report your vaccination status, and provide proof of vaccination. Compliance with the policy does allow for exceptions, but those exceptions will only be granted in circumstances related to medical conditions or sincerely held religious beliefs.



Job Information

  • Job ID: 67881093
  • Workplace Type: Hybrid
  • Location:
    Alexandria, Virginia, United States
  • Position Title: Conference Programing and Logistics Manager
  • Company Name For Job: IACP
  • Job Function: Meeting/Event Planner
  • Job Type: Full Time
Alexandria , Virginia , United States

The International Association of Chiefs of Police (IACP) is the world’s largest and most influential professional association for police leaders. With more than 30,000 members in over 150 countries, the IACP is a recognized leader in global policing. Since 1893, the association has been speaking out on behalf of law enforcement and advancing leadership and professionalism in policing worldwide. The IACP is known for its commitment to shaping the future of the police profession. Through timely research, programming, and u...

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